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Website relaunch — weekly check-in
Date: 2 November 2026
Attendees: Olivia Grant (Project Manager), Ravi Patel (Tech Lead), Hannah Cole (Marketing Lead), Tom Baker (Finance)
Apologies: Leah Morris (Legal)

Progress
Olivia opened the meeting. Design is signed off and about 60% of the page templates are built. Ravi said the content migration script ran on the test site last week, but 14 product pages failed to import and need fixing by hand.

Launch date
The launch is still planned for 30 November. Ravi said this may slip if the payment provider does not confirm the new checkout settings by 13 November. The team agreed to keep 30 November as the current plan and review it next week.

Risks and issues
Hannah raised that the new search page could be slower than the old one. Load testing has not been done yet. If page speed drops, sign-ups could fall during the launch campaign.
Tom confirmed the hosting budget is £4,000 over the original estimate because of the extra staging environment. No decision was made on whether to cut the staging environment or ask for more budget.
We are assuming Legal will approve the new cookie banner wording without changes. Leah was not present to confirm.

Change request
Hannah asked to add a live chat widget to every product page. This was not in the signed-off scope. Ravi estimated 4 to 6 days of work, informal estimate only. No change request ID has been raised yet. Olivia asked Hannah to write it up before anything is built.

Decisions
- Keep 30 November as the planned launch date for now.
- Product pages that failed to import will be fixed by hand rather than rerunning the script.
- The old blog will not be migrated; it will stay online as an archive.

Actions
1. Ravi to fix the 14 failed product pages by Friday 6 November.
2. Ravi to chase the payment provider for the checkout settings by 13 November.
3. Hannah to write up the live chat change request with scope and estimate. Due date not agreed.
4. Tom to prepare two budget options for the staging environment by Thursday 5 November.
5. Olivia to ask Leah to review the cookie banner wording. Date to be confirmed.
6. Hannah to arrange load testing for the search page by 12 November.

Next meeting: Monday 9 November 2026.